Membership fees payment

Open Membership & General Assembly → MemberShips → Membership Fees Payment to collect the registration and membership fees of a member who has an active application with unpaid invoices.

Steps

1. Search for the member by Member Id, Member Mobile, Membership Application ID or Member CPR No and press Search.
2. Check the member summary, then tick the years (or months) you are collecting. Use Select All to pay everything due.
3. Choose the transaction date, Payment Method and bank account (and the cheque number for cheques), add a memo if needed.
4. To pay ahead, add the next years or months under Advanced Payments.
5. Press Membership fees Payment. The system posts the payment and offers the receipt voucher and the GL postings.

How fees are calculated

• Each membership type has a registration fee and an annual fee (with tax if enabled), set in Membership Configuration.
• The annual fee differs by the registration period: January to June or July to December. The July–December fee applies when the fees are generated from month 7 onwards.
• If the society collects monthly, the monthly fee and the number of installments in the year are used instead of one annual fee.

Rules the system enforces

• The member must have an active application and invoices; otherwise the system says there are no fees to pay at the moment.
• Installments must be paid in sequence — you cannot skip a year or month.
• All outstanding fees must be paid before any advance payment is added.
• The transaction date must fall in an open fiscal year.

Use “View member Invoices and Payments” on the screen to review a member’s invoices and payment history before collecting.